Summary of Responsibilities:

The Administrative Assistant will play a key supportive role to the administrative and executive team at Verity. They support and oversee the overall functioning of the office logistics and hold a keen understanding of all team systems and operations.

Essential Duties:

• Performs reception and telephone duties including greeting walk-in clients and agency visitors.
• Maintains and updates agency organizational charts, staff list, Board and Advisory Board lists.
• Maintain office supplies and order new supplies as needed.
• Ensure the office is organized and presentable.
• Oversee staff morale and appreciation efforts such as holidays, birthdays, and other celebrations.
• Draft and edit correspondence, emails, memos, and other documents.
• Distribute internal and external communications.
• Assist in the preparation of reports, presentations, and other documents.
• Handle confidential information with discretion.
• Perform general clerical duties such as photocopying, scanning, and faxing.
• Collaborate with colleagues and other departments to achieve organizational goals.
• Assists with hiring and onboarding processes.
• Assists in preparing and maintaining agency Operational Agreements and Memorandums of Understanding
• Assists with maintenance of all administrative filing systems, both electronically and in hard copies
• Track and reconcile company expenditures and credit card receipts.
• Support team members as needed,
• Support event logistics as needed.

Prefered Qualifications

• Strong organizational skills
• Highly detail oriented
• Excellent communication skills
• Proficiency in office software, including Microsoft Office, Google Suite, Dropbox, Salesforce, Slack, and more.
• Team-player, agile and responsive to multiple needs.
• Ability to address and resolve administrative issues as they arise.
• Ability to anticipate needs and proactively address them.
• Able to prioritize tasks and manage time efficiently to meet deadlines and handle multiple tasks simultaneously.

To Apply:

Applications must include all of the following three items:

1. Cover Letter
2. Resume
3. Completed Verity job application form. This form is available online at: https://www.ourverity.org/careers/

These materials may be provided by email to [email protected].

Resumes will not be considered without a cover letter and completed Verity application. 

EEO: Verity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.